Electronic filing of court documents, or E-Filing, allows attorneys to submit court documents electronically 24 hours a day, seven days a week. E-Filing will increase efficiencies, provide faster access to the courts and save money.
The Palm Beach County Clerk & Comptroller’s office began accepting E-Filed documents from attorneys in all civil court divisions on April 1, 2013, and in criminal court divisions on October 1, 2013 (Florida Supreme Court Order SC11-399).
DO NOT FILE A PAPER COPY OF A DOCUMENT THAT HAS BEEN E-FILED. Limited documents as noted in the Florida Rules of Criminal Procedure, Rule 3.030, should be only paper filed until further notice.
At this time, pro se filers (individuals representing themselves) are not permitted to E-File court documents.
Register and E-File documents using the Florida Courts E-Filing Portal.
Pursuant to Section 5.3, Florida Supreme Court Standards for Electronic Access to the Courts, original documents must be paper filed until further standards have been adopted (see Florida Supreme Court Standards for Electronic Access to the Courts; Florida Supreme Court Order SC11-399; Administrative Order 2.312, In Re: Electronic Filing of Documents; and Florida Rules of Criminal Procedure, Rule 3.030).
- For civil, this includes death certificates and those documents that contain original signatures such as deeds, mortgages and wills.
- For criminal, any paper document that is a judgment and sentence or required by statute or rule to be sworn to or notarized shall be filed and deposited with the clerk immediately thereafter. The clerk shall maintain deposited original paper documents in accordance with Florida Rule of Judicial Administration 2.430, unless otherwise ordered by the court.
Electronic issuance of documents (“E-Issuance”) is currently available for summons filed by attorneys in all civil court divisions. See the guide: Paying for Summons on the E-Filing Portal.
The following documents shall be manually submitted:
- Notice of Action
- Certificate of Title
- Writs (include check made payable to the sheriff)
- Documents to be mailed by the Clerk’s office (for example, certified mailings in a delinquent tenant action) must be provided in paper form with the appropriate number of copies and self-addressed, stamped envelopes for mailing to the parties.
Summons Filed by Attorneys for New & Existing Circuit Civil, Domestic Relations, Probate, Juvenile and County Civil Cases
Upon electronic submission and payment of the summons (See Paying for Summons on the E-Filing Portal), the Clerk will electronically sign and seal the summonses. Once issued, the summons will be electronically returned to the email address of the filer. For Domestic Relations cases, please see Administrative Order 5.212-1/14 for further instructions regarding requirements for additions to the service packet. Attorneys are required to serve the Respondent a copy of Administrative Order 5.212-1/14 in the service packet.
In small claims cases where a pre-trial date is set, the summons must be generated by the clerk. In these cases, you may pay for your summons through the portal. The Clerk will execute the summons and will either provide a stamped copy over the counter upon request or mail it back to the filer if a self-addressed, stamped envelope is submitted with the case number referenced.
Clerk-generated summons will not be issued electronically at this time.
E-Don'ts – Never E-File the following documents:
- Proposed Orders
- Cover Letters
- Original Documents – refer to Original Documents section above
- Memorandum of Law
- File Date: the “file” date of an E-Filed document is the date and time the E-Filed document is received at the Portal.
- Docketing the E-Filed pleading: each page of an E-Document must still be individually reviewed and redacted. Palm Beach County receives in excess of 5 million court documents each year, totaling more than 15 million pages. The docketing time for an E-Filed pleading is dependent upon the volume of filings received at any given time.
- E-Filing multiple documents: the Portal permits multiple documents for the same case to be filed at one time. NOTE: Do not scan multiple documents together and submit as a single document.
- Emergency Filings: must flag the emergency checkbox on the Portal and follow the requirements of the applicable Emergency Filing Administrative Order
- Envelopes: remember to provide postage paid envelopes when required.
- DO NOT FILE A PAPER COPY OF A DOCUMENT THAT HAS BEEN E-FILED.
- Pro Hac Vice: Please refer to the Florida Bar links Letter from Florida Bar and the FL Bar Web Site
- Notice of Contest: When filing a notice of contest, indicate that it is an emergency by checking the emergency filing box on the ‘File Subsequent Document(s) into an existing case’ screen in the E-Filing Portal.
- Civil cover sheets no longer need to be uploaded: Filers are no longer required to upload a Civil Cover Sheet in divisions Circuit Civil and Family/Domestic Relations. The E-Filing Portal now automatically generates the Civil Cover Sheet using data entered by the filer.
- E-Filing Portal Fails to Recognize Case Number: In adoption cases (due to cases being confidential) and in some other limited circumstances, the E-Filing portal may advise the filer on an existing case that the case number could not be found. If the filer has verified the case number, the filer should continue on with E-Filing the document, despite this message. The document will still be submitted to the Clerk’s office for filing. Please refer to Existing Case Filings with Case Recognition Error.
E-Filing Portal Law Firm Administrator Account Request
Use the form below to request an account for a Law Firm Administrator who will be responsible for creating and maintaining accounts within the firm for E-Filing. Send completed forms to
firstname.lastname@example.org or email@example.com.
E-Filing Portal Law Firm Administrator Account Request Form (PDF)
Many of the above documents are PDF and require the free Adobe Reader.